Task
Best AI tools to transcribe meetings
We compared 3 AI tools to transcribe meetings. All 3 have a free plan. Fireflies.ai ranks first on our task-fit signals: A notetaker bot auto-joins calendar meetings on Zoom, Google Meet and Teams, then writes summaries with action items. Listings were last checked on Nov 6, 2026.
Meeting transcription tools join your calls, record them and turn speech into searchable notes. What separates them is where they work (which call apps and calendars they connect to), how many minutes or meetings a plan covers, and whether a bot has to join the call at all. Check how speakers are labelled and whether notes can be shared with people outside your team.
Preview build: this list has 3 of the 8+ tools a task page needs before it can be published (methodology, coverage rule).
The ranking
- 1
Fireflies.ai
FreemiumFrom $18/moWhy it fits: A notetaker bot auto-joins calendar meetings on Zoom, Google Meet and Teams, then writes summaries with action items.
Fit score 9/9: The task is the tool's first-listed use case; The tool's primary category matches the task's category; Five or more verified features; A free plan is available (stated on its pricing page); Plans and prices are verified from its own pricing page
- 2
Otter.ai
FreemiumFrom $16.99/moWhy it fits: Its meeting agent joins Zoom, Microsoft Teams and Google Meet and transcribes live with speaker identification.
Fit score 9/9: The task is the tool's first-listed use case; The tool's primary category matches the task's category; Five or more verified features; A free plan is available (stated on its pricing page); Plans and prices are verified from its own pricing page
- 3
Notion AI
FreemiumFrom $10/moWhy it fits: AI Meeting Notes, included on Business, produce actionable summaries of meetings inside your Notion workspace.
Fit score 7/9: The task is the tool's first-listed use case; Five or more verified features; A free plan is available (stated on its pricing page); Plans and prices are verified from its own pricing page
Side-by-side
| Tool | Price | Free plan | Platforms | Checked |
|---|---|---|---|---|
| Fireflies.ai | From $18/mo | Yes | Desktop app, iOS, Android, Browser extension, API | Nov 6, 2026 |
| Otter.ai | From $16.99/mo | Yes | Web, iOS, Android, macOS, Windows, Browser extension, API | Nov 6, 2026 |
| Notion AI | From $10/mo | Yes | API | Nov 6, 2026 |
Choosing a tool to transcribe meetings: what the data says
- Free to try: Fireflies.ai, Otter.ai and Notion AI have a free plan.
- Lowest listed entry price: Notion AI at $10/mo; the highest entry price here is Fireflies.ai at $18/mo.
- On your phone: Fireflies.ai and Otter.ai list an iOS or Android app.
- For developers: Fireflies.ai, Otter.ai and Notion AI offer an API.
Order is by fit score, from published signals; ties go alphabetically and no tool can pay for a position. How the score works.